How to Setup the GotoWebinar Module To Synchronize Attendance & Transcribe Students with GSMU
Access the GotoWebinar Module
On the Modules Menu, click LogMeIn GotoWebinar
Check the Setup
Click on General and check the Finalize Attendance and Transcribe Roster settings. Change and click Update configuration as needed.
Create GoToWebinar Event and Add a GSMU Course to Link it to
First, you must create your Webinar On-Line Course in the GotoWebinar application (add NEW EVENT below).
Then you need to add a GSMU course to link this webinar with. See the below link to Add a Course:
Edit Course and Add Webinar Links
Go to the LogMeIn GoToWebinar settings section.
From the Available Webinars drop down, select the Webinar you wish to link to from this course.
Enter the Attendance Threshold or minimum number (in hours) required in order to be marked as transcribed, which is the attendees pass/fail trigger. A webinar attendee must view the webinar for this amount of time to get credit. If attending but not meeting this criteria, they will only be marked as attended.
Assign Certificates
You can have the GoSignMeUp system send attendees the course/webinar certificates automatically. First, you must have a custom certificate in your system.
When finished making changes on this screen, be sure to scroll down to the bottom and click Save Course Changes. Once you select Save, a Selected Webinar field will now show up with a Webinar ID and the Name and Date of the GoToWebinar course. This means you are now synchronized with GoToWebinar.
Add the G2WJoinURL token to confirmation e-mail to the Course Grid -> Settings -> Course -> Confirmation E-mail Tab
A final step is to add the G2WJoinURL token to add the GoToWebinar Link to your course confirmation e-mail. Select the token from the Course Tokens drop down menu and place it where you want it.
You can add any other information in the Course Additional Text field on the Course specific dashboard.
Sign Up For A Course
When a student signs up for a course with an associated Webinar linked to it, they will receive a confirmation email with details on how to attend the Webinar along with a link to the Webinar.
Sync Attendance
Once the Webinar is over, you cannot sync Attendance until the GotoWebinar system logs it in and can be 10 minutes after the Webinar has ended. It is recommended you wait 10 minutes to make sure it has completed.
From the Modules menu, click LogMeIn GotoWebinar and click Sync Attendance. This will synchronize the attendance information and Transcribe students from Gotowebinar to GoSignMeUp. The information shown will show the Webinar courses, the total Webinar time and the time each registrant attended (in seconds).
Then you can validate the attendance and transcribed functions that were automated by GoToWebinar based on your attendee criteria for the course by going to Take Attendance from the Course Grid or the Course Dashboard.
Trigger Certificate
The certificates are sent automatically when the course is transcribed. If you selected Transcribe Roster = Yes in the Course GoToWebinar Module, the certificates will automatically be sent out. Otherwise if you selected No, select the "Attended" radio button next to students who attended. Be sure to also check the Transcribe box, choose "Finalize Attendance", Transcribe All or Transcribe Checked, then click Submit.
The students processed will then be sent the completion certificate that was associated with the class in the Course Information area.
